Everyone wants more time. Efficiency is one way of adding minutes or hours to your day. Here are eight tips effectively used by the most efficient. 1. Stop Multitasking
Many people fool themselves into thinking they are good at multitasking. Actually very, few can solidly focus on more than one or two tasks, particularly if they require focus and depth. Efficient people know that concentrated effort with few distractions leads to better work product in faster times. Otherwise, the work may not be up to par, which means wasting even more time and energy going back to fix the mistakes.
2. Delegate
So much productivity is lost when people take on more than they can accomplish. Do not be inspired by CEOs and leaders who overload their schedules and burn the midnight oil. Efficient people are extremely good at delegating tasks to others who will perform them better.
3. Use Appropriate Communication
Poor communication is a huge time-waster. A fast email transmitting bad instructions or an offensive attitude can end up adding many unnecessary hours to a project. The masters of efficiency take a little extra time to think through their communication in the beginning.
They consider their objectives when deciding to get on the phone. They craft their emails with purpose using the exact language necessary to get the desired effect. It takes a little more time at the beginning but can actually shave days from a project.
4. Apply Structure to the Schedule
With all the available scheduling and productivity tools, you would think more people would feel they have a handle on their schedule. Yet often people feel their schedule drives them instead of the other way around. Efficiency fanatics create standard routines in their schedule so they can achieve a disciplined approach and be ready for the important events. The more you control the calendar, the easier it is to make room for the unexpected.
5. Give Everything a Proper Place
A lot of time is wasted chasing down lost items. Keys, pens and clothing hunts can cause distraction and frustration, especially when you have something important to do or somewhere important to be. People get efficient from being organized. Establish a home for all the items you have.
6. Time Activities
Do you really know how much time you spend productively versus how much time you waste? Efficient people set a time for each of their tasks and work to keep the schedule. Try logging your time on conversations and activities for a week. Then spend the next week setting specific times for similar activities and work to reduce the times with similar output. You will be pleasantly surprised at the gains.
7. Commit to Downtime
Tired and overworked people do not perform well. People pleasers will sacrifice their own downtime thinking they are benefitting others, but in truth, they detract from productivity. Efficient people make sure they get rest and recuperation so they can perform at their peak. Since one amazing employee can do the work of three average employees, best to let the team rest up and be top performers.
8. Plan Projects
Effort is often wasted when people do not have a clear path to success. Impatience is the direct enemy of efficiency. Efficient people know they must take the time to research and break down a project into basic steps in order to achieve success consistently.
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